Invoice Automation for Odoo
Vendor invoices arrive in your dedicated BillsLinked inbox, your team verifies them and runs one-click 2-way or 3-way matching, approvers sign off where needed, and Export sends the bill straight into Odoo as a draft. Odoo stays your system of record.
Does BillsLinked work with Odoo?
Yes. BillsLinked has been tested successfully with Odoo 20, from receiving an invoice in BillsLinked to creating the bill in Odoo. You connect from your Business Profile in BillsLinked, and you can disconnect at any time from the same tab.
What does BillsLinked sync with Odoo?
Open purchase orders
Synced automatically, so invoices can be checked against what was ordered.
Goods receipts
Receipts for open purchase orders are synced automatically, so goods invoices can be checked against what was actually received.
GL accounts
Expense, asset and tax GL accounts are synced automatically, so each approved invoice is exported to the correct accounts.
Vendors
Vendors are added in BillsLinked, manually by your team or through the registration form vendors fill in, and are then synced automatically with their details found in Odoo.
Does BillsLinked do 3-way matching with Odoo?
Yes. Odoo has its own receipt-based bill control; BillsLinked runs the check earlier, before a bill exists in Odoo. Goods receipts are synced from Odoo, and your team runs one-click 3-way or 2-way matching:
| Invoice | What's needed | Matching |
|---|---|---|
| Goods purchase | Purchase order + goods receipt | 3-way matching |
| Service, with a PO | Purchase order | 2-way matching |
| Service, without a PO | — | Sent to your approval workflow |
If a goods invoice has no receipt yet, BillsLinked flags that the receipt was not found instead of treating the invoice as matched.
2-way vs 3-way matching explained →How invoice automation works with Odoo
- 01
Receive
Vendors email invoices to your dedicated BillsLinked inbox, or submit them through the vendor portal. Paper invoices can be scanned and emailed to the same inbox. Invoice details are extracted for you.
- 02
Verify and match
Your team checks the extracted details and selects Match Invoice. In one click, BillsLinked compares the invoice with the purchase order and, for goods, the goods receipt, within the tolerance you set.
- 03
Approve
Invoices without a purchase order go through an approval workflow with up to three approvers: Operations (required), Management and Finance (optional). Approvers are notified by email.
- 04
Export to Odoo
Select Export and the approved invoice is created in Odoo as a draft vendor bill — or turn on Auto-Export to send every approved invoice automatically.
Every match, approval and export is recorded in the audit log.
Where BillsLinked fits in your Odoo purchase flow
In Odoo, purchasing runs from purchase order to receipt to vendor bill. BillsLinked takes over the part between the vendor's invoice arriving and the bill being created, so your team isn't keying invoices into Odoo and chasing approvals by email.
| Step in Odoo | With BillsLinked |
|---|---|
| Purchase order | Synced from Odoo automatically |
| Receipt of goods | Synced from Odoo for 3-way matching |
| Vendor invoice arrives | Lands in your BillsLinked inbox or vendor portal, details extracted |
| Check against PO and receipt | One-click match in BillsLinked, with your tolerance |
| Approval | Routed to up to three approvers in BillsLinked |
| Vendor bill | Created in Odoo as a draft when you export |
| Post and pay | Stays in Odoo, as today |
Does BillsLinked post bills or pay vendors in Odoo?
By default, BillsLinked creates draft vendor bills, and posting stays with your team in Odoo. If you prefer BillsLinked to create posted bills, ask us to enable that option for your account.
BillsLinked is not a payment platform. You choose how paid status is tracked: sync it automatically from Odoo, or mark invoices as paid manually in BillsLinked. Vendors are notified by email either way.
Why use BillsLinked with Odoo?
A dedicated invoice inbox
Vendors email invoices to one BillsLinked address, or use the vendor portal. Details are extracted, so nobody retypes them into Odoo.
Clear approvals for invoices without a PO
Send invoices without a PO to up to three approvers and see who approved, rejected or is still pending.
Your own matching rules
Set a tolerance, run one-click 2-way or 3-way matching, and see a clear result before a bill exists in Odoo.
A full audit trail
Every match, approval and export is recorded, from the moment the invoice arrives.
Odoo questions, answered
Do we still use Odoo's own bill control?
Yes, if you want to. BillsLinked does its checks before a bill is created, so vendor bills reach Odoo already matched and approved. Odoo stays your system of record for posting and payment.
How do I connect BillsLinked to Odoo?
From your Business Profile in BillsLinked, select Connect and authorize the connection to your Odoo database. You can disconnect at any time from the same tab.
Are bills created in Odoo as drafts or posted?
As drafts by default, so your team can review and post them in Odoo. If you want BillsLinked to create posted bills instead, ask us to enable that option for your account.
Are vendor bills created in Odoo automatically?
Approved invoices stay in BillsLinked until your team selects the Export button. Auto-Export is off by default; if you turn it on in Settings, every invoice that reaches Approved status is exported to Odoo automatically.
Can paid status come from Odoo?
Yes. You can sync paid status from Odoo, or mark invoices as paid in BillsLinked yourself — use whichever suits your team.
Which Odoo version has BillsLinked been tested with?
The end-to-end flow, from receiving an invoice in BillsLinked to creating the bill in Odoo, has been tested successfully with Odoo 20.
See BillsLinked with your Odoo workflow
Book a demo and we'll show matching, approvals and export to Odoo.
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